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Freedom of Information

FREEDOM OF INFORMATION ACT 2000 – New model PUBLICATION SCHEME

FYFIELD AND WEST OVERTON COUNCIL

1. General Information

Authority: Fyfield and West Overton Parish Council

Responsible Officer Parish Clerk

2. Information to be published

3. Method of Publication

Council practice and procedures

Council Agendas and Minutes

Committee Agendas and Minutes:

Planning Committee

Finance Committee

Acceptance of Office

Standing Orders

Councillors Code of Conduct

Agendas are posted on Notice Boards. Approved Minutes are posted on the Council’s web site. Copies can also be inspected by appointment with the Parish Clerk.

Agendas posted on the Notice Boards and approved Minutes are posted on the web site. Originals can be inspected by appointment with the Parish Clerk.

These can be inspected by appointment with the Parish Clerk or District Council where applicable.

Strategy, Performance and Plans

Minutes (as above), Newsletter (delivery to every house), Annual Parish Meeting (Notice Boards)

Decision and Policy Making

Minutes (as above), public attendance at meetings.

Protocols for Delivering functions and Responsibilities

Planning

Finance

Timetable and procedures

Financial Regulations, Audit Pack can be inspected by appointment with the Parish Clerk.

Financial

The Annual Precept Figure

Annual Budget in Summary Form

Expenditure against Budget in Summary Form

Payments made to contractors and suppliers

Annual Accounts and supporting information and Audit inspections

Financial Regulations

Risk Assessment

Published in the District Council leaflet

Published Annually with Council Minutes

Published bi-monthly with Council Minutes

These can be inspected by appointment with the Parish Clerk

Published bi-monthly in Council Minutes

Notice on Parish Notice Boards.

Can be inspected by appointment with the Parish Clerk

Planning

Summary lists of planning applications

Individual planning applications

Parish Council responses

The adopted and draft Local Plan

Displayed on Notice Boards with agenda.

Can be inspected by appointment with the Parish Council village rep.

Can be inspected by appointment with the Parish Clerk

Health and Safety

Playground inspection records

Can be inspected by appointment with the Parish Assets Working Group Chairman

Archive Material

Minute Books

Leases and Deeds

Historic maps, photographs etc

Can be inspected by appointment with the Parish Clerk or in the Wiltshire Record Office

Employment

Terms and conditions of employment

Job descriptions

Can be inspected by appointment with the Parish Clerk

Exempt Material

Personal information relating to Councillors (other than required to be declared in Register of Interest)

Personal information relating to employees

Tenders and bids from contractors and suppliers

Note: Data Protection Legislation prohibits the publication of certain categories of information.

4. Charging Policy

Information can be inspected, by appointment with the Parish Clerk free of charge.

Information that can be photocopied without breaching copyright laws can be copied on the Council Office ’s photocopier at the cost of 50p per A4 sheet.

A detailed search of records (for example the Council Minutes) is subject to a charge of £10 per search.

5. Review of Policy

This Policy was approved by Fyfield and West Overton Parish Council and will be reviewed every four years.

Note: Under Data Protection Legislation, the Council is required regularly to review the information that it keeps and to destroy that which does not form part of its official records. Residents wishing to inspect information are therefore requested to telephone the Council office to ensure that the information they require is still available.

Subpages (1): Transparency Code

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