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Agendas

FYFIELD AND WEST OVERTON PARISH COUNCIL

   The ANNUAL GENERAL PARISH COUNCIL MEETINGwill be 

held onMonday 21stMay 2018in the Kennet Valley Hall at 7.00pm.

 

AGENDA
APOLOGIES FOR ABSENCE

 

DECLARATIONS OF INTERESTS & DISPENSATIONS 

 

1.     ELECTION OF CHAIR

 

2.     DECLARATIONS OF ACCEPTANCE OF OFFICE

·      All councillors are reminded of the requirement to register their disclosable pecuniary interests and (if applicable) those of their spouse/civil partner/person with whom they are co-habiting as if they were their spouse or civil partner.  This must take place within 28 days of the member’s appointment.

 

3.     CO-OPTION

 

4.     ELECTION OF VICE CHAIR

 

5.     APPOINTMENTS TO OTHER POSITIONS:

·      Planning:                       Chair, Village reps - Fyfield, Lockeridge, W Overton

·      Conservation:                 Representative

·      Parish Assets:                 Chair, representatives from Lockeridge,W Overton & Fyfield

·      Rights of Way:              Representative

·      Traffic/Police:                 Chair, Representatives from Lockeridge, W Overton & Fyfield

·      CEV:                            Volunteer & 2 Village Representatives

·      Finance:             Chair, Ex Officio - PC Chr & V Chr & Parish Assets Chr, 1 other

·      Communications/Press:   Representative

·      KVH:                            Representative

·      School                           Representative

·      MAB                             Representative     

·      Avebury WHS SC           Representative

 

6.    MINUTES OF THE PREVIOUS MEETING

 

7.    MATTERS ARISING FROM THE MINUTES

·      A working group needs to be set up to look at the refurbishment of the Knights Close play area.  As a working group this need to be made up of three councillors and several West Overton residents.  

·     Parish website - Cllr S Nichols and Cllr N Fisk agreed to help with the set up.  A meeting has now been arranged with the web designer.  

  • The Bell – traffic issues, this has now been put forward to CATG for further consideration with the suggestion of a possible tie-in with the proposed works at Beckhampton. 
  • The Avenue – Avebury Transport Group have kindly offered to hold an exhibition setting out all their ideas for Avebury and Beckhampton, this will take place at the Kennet Valley hall on 25thMay from 4 – 8pm. 

·     Data Protection Officer - Unitary Cllr J Davies has written to Democratic Services at Wiltshire Council to see if it would be possible to have one Officer to cover the whole area, this was declined. 

·     The teen shelter roof is in need of a repair, Cllr R Green has been asked to carry out the necessary repairs.             Action R Green

·      Church Hill in West Overton – a request has been submitted to CATG for signage warning of the blind bend and also of horses and pedestrians in the road.  

·     Moss has once again accumulated on the play area at Lower Fyfield. Action R Green

·     A large tree on the footpath on Frog Lane has been significantly reduced.    Rights of Way to be asked about the status of trees on footpaths.  Action R Green                     

·     Southfield bin in West Overton – a quotation has been received to replace it with a slightly larger one.

All other matters arising are covered under the headings below.

 

8.     GDPR– Update

 

9.     Community Wifi– Jill Turner

 

10.  REPORTS FROM OTHER BODIES

·       KVH

·      MAB/Forum  

·       Avebury World Heritage Site Steering Committee  

 

11.  PARISH ASSETS 

·     Knights Close lease & mowing

·     Allotments

·     Peacock Field

 

12.  TRAFFIC/ROAD SAFETY/POLICE 

 

13.  PLANNING

·      The Dene

·       Paper copies of plans

 

14.  EMERGENCY RESPONSE  

 

15.  FINANCE– Report

            To approve the Year End Accounts, Annual Return, Governance Statement for 2017/18 and    the budget for 2018/19.           

·      To confirm the Clerks expects her annual income to be below the current tax threshold for PAYE.

·      To remind Councillors of their need to inform the Monitoring Office of any gifts over £25

·      To approve payments of outstanding and retrospective cheques.

·      Mobile Youth Club

 

16.  CORRESPONDENCE– 

  • To take note of the tabled Mail Log, except for items to be dealt with under headings above.

 

17.  AOB

 

PRESS AND PUBLIC ARE WELCOME TO ATTEND

Subpages (1): Working Groups
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PC EGM agenda June 2017.rtf
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13 Mar 2017, 05:46
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